Be careful when publishing private or sensitive info.

Depending on your account’s settings, publishing a file makes it visible to everyone on the web, everyone in your organization, or a group of people in your organization.

You can give edit access to people who need to edit or comment on the file.

If you need multiple people to open a file, publish the file then create a link to share to people with access.To share and collaborate on a file with a very wide audience: Publish the file A single file can only be shared up to 600 individual email addresses.If there are more than 100 instances of the file open, only the owner and some users with editing permissions can edit the file. At any time, a Google Docs, Sheets, or Slides file can only be edited on up to 100 open tabs or devices.Share & collaborate on a file with many people People who aren't signed in to a Google Account show up as anonymous animals in your file. Paste the link in an email or any place you want to share it.To decide what role people will have, select Viewer, Commenter, or Editor.Under “General access” click the Down arrow.Learn more about how others view, comment, or edit files. To grant file access, you must have edit access on the file you want to share.When people leave a Chat space, they lose access to the files in that Chat space if they don’t have sharing access:.If you grant access to that Chat space, people who join the space later also gain access to the shared files.When you send a file to a Chat space, a prompt to grant access appears.In the message field, paste the link you copied.Right-click on the file you want to share with a Chat space.Select the file you want to share with a Chat space.

At the bottom left, click Integration menu > Drive.Select the Chat space you want to share the file with.To share files with a Chat space, you can add the file you want to share to that Chat space. Tip: Before a file appears in the “Shared with me” folder, you must open that file from an invitation or a link. Remove a member from a group: That person loses permission to access the files and folders that the group has.Add a member to a group: That person gains permission to access the files and folders the group has.You can share files with Google Groups instead of specific people.

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